4 tips to host an effective conference call


In today’s session we are gonna It’simportant for you as a business professional to lead or to chair good conference calls.Well rather than having face to face meetings You just can’t dash into the conference Well, preparationis key to conference calls and that’s what Let’shave look at some tips that will help you to present yourself in a great way on a conference call.The very first thing that you need to keep in mind in order to lead a conference callis set a plan You need to make sure that you are not interfering in their plans and to do soyou need to send a request for the meeting. So the first thing that you gonna do is, sendan email. time of the call, it should also include thename of the attendees who are gonna attend the conference call and of course the agendawith the topics that have to be discussed Another thing that you cando is, send out a reminder email the day before a call or probably on the day of the call.Now you can use this opportunity to also any documents or reports that would be requiredby people in order to discuss the agenda during So make sure that you set your schedulewell and plan it well.What’s the next thing? call. People it’s important for you to beon time.You can’t take your own time, you can’t be late especially if you are the onewho’s hosting the conference call. time. And if people are late, have some noteshandy in order to initiate small talk. Another thing that you need to keep in mind is havethe background noise to the minimal. have people around you shouting on top oftheir lungs. call, it’s just like a face to face meetingso keep the background noise to the minimal. What’s the other thing that you need to makea note of – well, introductions. you start your call its important for youto introduce yourself. to introduce themselves, well not necessarythat you would know each and every person. and you don’tknow them, you are talking to them for the first time, so let everybody introduce themselvesand then you can go ahead with the agenda.The next thing – Stick to your agenda Well it’s important for each and every personon the conference call to follow the agenda Focus onthe positive aspects then cover the challenges So this isthe way your call should go. there times when certainquestions are asked and maybe you are not prepared to answer them at that very moment.It’s okay, you may tell everyone that you the nextthing that you can do is take notes, During the conference call it is important for youto note down whatever is been spoken about. Probably at thetime of the call you realize that a follow So on the very samecall you can decide on the time and then after you have decided on the time well you canthank people and ask if any other questions Thank them for theirtime and wish them a good day.So what’s the next thing? is over what’s the next thing that you do? kidding. there some work that you need todo after your conference call is over. Well the notes that you took down during the call,its time to convert these notes into minutes Now what exactly are the minutesof the meeting? during the call, the solutions that you offeredor the actions that have to take place before So you need toemail these minutes to all the attendees who attended the call and also ask for any correctionsor adjustments if required. job that you need to do after your call is over.Al right people, so these are certain tips that will help you to host an effective conferencecall. Follow these tips and I sure the next time you have a conference meeting it willreally work for you. subscribe to our channel Skillopedia becausewe have many sessions that will help you to develop your skills.And I will be back soon till then you take care.